Privacy Policy
The École normale supérieure-PSL (ENS-PSL) is a public scientific, cultural and professional establishment, whose headquarters are located at 45 rue d'Ulm, 75230 Paris cedex 05, represented by Mr. Frédéric WORMS, in his capacity as director.
This privacy policy details the École normale supérieure-PSL's policy on the protection of personal data. It aims to provide you with concise, clear, and complete information on the processing of personal data that is implemented by ENS-PSL.
The privacy policy applies to all persons affected by data processing, in particular those who visit the School's website or who use the School's management services.
ENS-PSL is committed to protecting the privacy of users in accordance with legal requirements, in particular Law No. 78-17 of 6 January 1978, as amended, relating to information technology, files and freedoms (known as the "Information Technology and Freedoms" law) and European Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (known as the "General Data Protection Regulation" or "GDPR").
As data controller, ENS-PSL informs you that your data is being processed. When certain information is mandatory to access specific features of the School's website or services, this mandatory nature is indicated at the time of data collection. If you refuse to provide mandatory information, you may not have access to certain services.
The privacy policy is accessible on the AI in the city @ ENS event website and may be modified by the School at any time.
This privacy policy details the École normale supérieure-PSL's policy on the protection of personal data. It aims to provide you with concise, clear, and complete information on the processing of personal data that is implemented by ENS-PSL.
The privacy policy applies to all persons affected by data processing, in particular those who visit the School's website or who use the School's management services.
ENS-PSL is committed to protecting the privacy of users in accordance with legal requirements, in particular Law No. 78-17 of 6 January 1978, as amended, relating to information technology, files and freedoms (known as the "Information Technology and Freedoms" law) and European Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (known as the "General Data Protection Regulation" or "GDPR").
As data controller, ENS-PSL informs you that your data is being processed. When certain information is mandatory to access specific features of the School's website or services, this mandatory nature is indicated at the time of data collection. If you refuse to provide mandatory information, you may not have access to certain services.
The privacy policy is accessible on the AI in the city @ ENS event website and may be modified by the School at any time.
I. General information applicable to processing implemented by ENS-PSL
This section informs you of the objectives pursued by ENS-PSL on the application of fundamental principles concerning the protection of personal data.
1.1 Minimization of data collected
Each form aims to limit the amount of data collected and indicates the purpose associated with the data collection. Essential data is indicated by an asterisk. Without this data, ENS-PSL will not be able to provide the service explained. Other data is used for statistical purposes, in particular to improve the service we offer you.
The legal basis is Article 6 (1) e of the European General Data Protection Regulation (GDPR) 2016/679, for the purposes of content enrichment, statistical analysis, management and monitoring of requests that you may make to us. For the CV library, the legal basis is Article 6 (1) f of the GDPR for the purposes of recording and managing applications sent to ENS-PSL by email or post.
The legal basis is Article 6 (1) e of the European General Data Protection Regulation (GDPR) 2016/679, for the purposes of content enrichment, statistical analysis, management and monitoring of requests that you may make to us. For the CV library, the legal basis is Article 6 (1) f of the GDPR for the purposes of recording and managing applications sent to ENS-PSL by email or post.
1.2 Sharing of data with a third party, transfer of data outside the European Union and associated guarantees
We do not share the data collected with a third party for commercial prospecting purposes.
Your data may be communicated to subcontractors. Access to data by subcontractors will be in accordance with the obligations and instructions of ENS-PSL and limited to the performance of the requested service. In particular, ENS-PSL may provide access to users' personal data to third-party service providers, acting as subcontractors, to perform services relating to the site and in particular hosting, storage, analysis, data processing, database management or IT maintenance services.
These subcontractors must be part of the European Union, and may be part of other countries provided that they present recognized and adequate data protection conditions.
Access to data by subcontractors will be in accordance with the obligations and instructions of ENS-PSL and limited to the performance of the requested service.
Your data may be communicated to subcontractors. Access to data by subcontractors will be in accordance with the obligations and instructions of ENS-PSL and limited to the performance of the requested service. In particular, ENS-PSL may provide access to users' personal data to third-party service providers, acting as subcontractors, to perform services relating to the site and in particular hosting, storage, analysis, data processing, database management or IT maintenance services.
These subcontractors must be part of the European Union, and may be part of other countries provided that they present recognized and adequate data protection conditions.
Access to data by subcontractors will be in accordance with the obligations and instructions of ENS-PSL and limited to the performance of the requested service.
1.3 Security of your data
ENS-PSL implements technical and organizational measures to ensure the security of the confidentiality of the personal data that we collect, and that we transmit to our subcontractors, where applicable.
The technical measures implemented include in particular:
• control of access to the premises hosting the servers: restriction of access to authorized persons only,
• tools to combat external intrusions into the network (firewall, anti-virus),
• password policy meeting security requirements (special characters, number of characters, etc.),
• Protection in data transmission via secure flows (TLS/SSL, HTTPS, SFTP, VPN, etc.),
• Management of access rights according to the principle of least privilege,
• When the technical solution allows it, data encryption and/or pseudonymization (mechanism masking the user's real identity by associating a pseudonym with it)
The technical measures implemented include in particular:
• control of access to the premises hosting the servers: restriction of access to authorized persons only,
• tools to combat external intrusions into the network (firewall, anti-virus),
• password policy meeting security requirements (special characters, number of characters, etc.),
• Protection in data transmission via secure flows (TLS/SSL, HTTPS, SFTP, VPN, etc.),
• Management of access rights according to the principle of least privilege,
• When the technical solution allows it, data encryption and/or pseudonymization (mechanism masking the user's real identity by associating a pseudonym with it)
The organizational measures implemented are as follows:
• Adoption of an IT charter and an information systems security policy (PSSI),
• Establishment of a confidentiality policy and maintenance of the register of processing activities,
• Awareness and training of staff on the measures to be put in place to ensure safety.
• Adoption of an IT charter and an information systems security policy (PSSI),
• Establishment of a confidentiality policy and maintenance of the register of processing activities,
• Awareness and training of staff on the measures to be put in place to ensure safety.
II. Information relating to collection and processing on the website
Category of persons concerned : users of the website https://www.ai-inthecity.ens.psl.eu/fr
Categories of data processed : identity (first and last name), email address, subject, message/request, where applicable the establishment/institution/company and postal code (not mandatory).
Also processed are data relating to browsing on the website (timestamp, IP address of users, technical data relating to the equipment and browser used by users, cookies), data relating to the management of user contacts, the management of publications and the audience statistics of the site (timestamp and subject of requests, monitoring, follow-ups, statistics).
Also processed are data relating to browsing on the website (timestamp, IP address of users, technical data relating to the equipment and browser used by users, cookies), data relating to the management of user contacts, the management of publications and the audience statistics of the site (timestamp and subject of requests, monitoring, follow-ups, statistics).
In the event of registration with the CV library, the data processed are: title, surname, first name, email, entity/structure, telephone number, position, information appearing in the Curriculum Vitae and the application letter, email sent by the candidates.
Data source : the data is transmitted by the user of the website https://www.ai-inthecity.ens.psl.eu/fr who wishes to register, using a form.
The registration form requires the mandatory collection of the data listed above for the proper processing of the request. If all the mandatory data is not provided, the request cannot be processed .
The data collected (in particular cookies) during navigation to measure the audience of the website https://www.ai-inthecity.ens.psl.eu/fr and the use of online services are optional.
The registration form requires the mandatory collection of the data listed above for the proper processing of the request. If all the mandatory data is not provided, the request cannot be processed .
The data collected (in particular cookies) during navigation to measure the audience of the website https://www.ai-inthecity.ens.psl.eu/fr and the use of online services are optional.
Category of data recipients : depending on their respective needs, the recipients of all or part of the data are:
- ENS-PSL staff responsible for publishing content and technical administration of websites, and their hierarchy;
- ENS-PSL staff responsible for processing requests received via the contact forms: the communications department, the human resources department, the competitions, education and theses department (COST), the studies, student life and careers department, the Patronage and Partnership Center, the international relations department and other contributing departments of ENS-PSL;
- Staff responsible for supervising the security and management of ENS-PSL information systems;
- Partners and service providers authorized by ENS-PSL.
Data retention period :
• Data collected via forms (webforms) or consultations are kept for a maximum period of 5 years from their receipt;
• Data collected via registration in the CV library is kept for a maximum period of 2 years;
• Log data is kept for 12 months;
• Data relating to cookies and tracers are kept for 13 months;
• For the newsletter, ENS-PSL keeps the email address as long as the person concerned does not unsubscribe (via the unsubscribe link integrated into the newsletter);
• Data relating to a person's registration for an event are kept for 2 months from the completion of the event concerned. The contact details of this person are kept for 18 months to offer them the opportunity to participate in new events.
- ENS-PSL staff responsible for publishing content and technical administration of websites, and their hierarchy;
- ENS-PSL staff responsible for processing requests received via the contact forms: the communications department, the human resources department, the competitions, education and theses department (COST), the studies, student life and careers department, the Patronage and Partnership Center, the international relations department and other contributing departments of ENS-PSL;
- Staff responsible for supervising the security and management of ENS-PSL information systems;
- Partners and service providers authorized by ENS-PSL.
Data retention period :
• Data collected via forms (webforms) or consultations are kept for a maximum period of 5 years from their receipt;
• Data collected via registration in the CV library is kept for a maximum period of 2 years;
• Log data is kept for 12 months;
• Data relating to cookies and tracers are kept for 13 months;
• For the newsletter, ENS-PSL keeps the email address as long as the person concerned does not unsubscribe (via the unsubscribe link integrated into the newsletter);
• Data relating to a person's registration for an event are kept for 2 months from the completion of the event concerned. The contact details of this person are kept for 18 months to offer them the opportunity to participate in new events.
III. Management of cookies and tracers
This page aims to inform you about the use of cookies on our website https://www.ens.psl.eu/.
What is a cookie?
The word "cookies" means a piece of text, pixels, clear GIFs, log files, web beacons or other tracking files and similar technologies that reside on your device.
Depending on the settings you have selected, your browser adds the text to your device as a small file stored on the user's computer hard drive when visiting a website, in order to facilitate navigation for a period of 13 months.
Depending on the settings you have selected, your browser adds the text to your device as a small file stored on the user's computer hard drive when visiting a website, in order to facilitate navigation for a period of 13 months.
Use of cookies
Cookies allow:
• To avoid users having to re-enter certain data (such as display preferences, etc.) because they will be stored in memory by this tracker,
• To establish attendance statistics in order to improve our services,
• To provide user content that matches their profile.
• To avoid users having to re-enter certain data (such as display preferences, etc.) because they will be stored in memory by this tracker,
• To establish attendance statistics in order to improve our services,
• To provide user content that matches their profile.
You are free to accept or refuse them .
By refusing the use of cookies, you may modify your navigation on the site and therefore not have access to certain services.
By accepting the use of cookies, you allow ENS-PSL to store your personal data entered when using our contact form for a period of 13 months.
By accepting the use of cookies, you allow ENS-PSL to store your personal data entered when using our contact form for a period of 13 months.
Cookie control
You can control cookies through your browser settings. You can:
• To choose to systematically reject them;
• Configure your browser to accept or refuse cookies on a case-by-case basis prior to their installation;
• Regularly delete cookies via your browser.
• To choose to systematically reject them;
• Configure your browser to accept or refuse cookies on a case-by-case basis prior to their installation;
• Regularly delete cookies via your browser.
For the management of cookies and your choices, the configuration of each browser is different. It is described in the help menu of your browser, which will allow you to know how to modify your wishes regarding cookies.
The CNIL (National Commission for Information Technology and Civil Liberties) presents at the following address the methods for configuring cookies on your different browsers, and offers software extensions intended to block tracers: http://www.cnil.fr/vos-droits/vos-traces/les-cookies/
The CNIL (National Commission for Information Technology and Civil Liberties) presents at the following address the methods for configuring cookies on your different browsers, and offers software extensions intended to block tracers: http://www.cnil.fr/vos-droits/vos-traces/les-cookies/
Cookies used on the site
Audience measurement cookies
Our site uses Matomo compliant with GDPR specifications. The Matomo tool can deposit several cookies with a lifespan ranging from the session time or a few dozen minutes to 11 months.
These cookies help us to better understand the browsing path of visitors on our website in order to develop the content of this site in accordance with their expectations. The data collected preserves your anonymity and is not transferred to third parties or used for other purposes.
To delete Matomo audience measurement cookies, you can object to the tracking of your browsing on the ENS-PSL website.
Our site uses Matomo compliant with GDPR specifications. The Matomo tool can deposit several cookies with a lifespan ranging from the session time or a few dozen minutes to 11 months.
These cookies help us to better understand the browsing path of visitors on our website in order to develop the content of this site in accordance with their expectations. The data collected preserves your anonymity and is not transferred to third parties or used for other purposes.
To delete Matomo audience measurement cookies, you can object to the tracking of your browsing on the ENS-PSL website.
Session cookies
Session cookies are essential for the proper internal functioning of the site. They do not contain any personal data and are automatically deleted after your visit.
Session cookies are essential for the proper internal functioning of the site. They do not contain any personal data and are automatically deleted after your visit.
Cookies on the contact form
With your consent, the information collected from this form allows your request to be processed. It is recorded and transmitted to the people responsible for processing your request. It is kept for the time necessary to provide you with an answer and destroyed one month after the last exchange.
With your consent, the information collected from this form allows your request to be processed. It is recorded and transmitted to the people responsible for processing your request. It is kept for the time necessary to provide you with an answer and destroyed one month after the last exchange.
“Third Party” Cookies
Some sites may include computer applications from third parties which may place various “social” and advertising, targeting and tracking cookies.
When you use the links (to YOUTUBE videos for example) or one of the sharing buttons on the site, a cookie may be installed by this “third party” service.
ENS-PSL does not control the establishment, archiving or access to these cookies. The ENS-PSL tool will not block cookies from these third-party sites. You should therefore refer to the terms of use and privacy policies of these services.
Some sites may include computer applications from third parties which may place various “social” and advertising, targeting and tracking cookies.
When you use the links (to YOUTUBE videos for example) or one of the sharing buttons on the site, a cookie may be installed by this “third party” service.
ENS-PSL does not control the establishment, archiving or access to these cookies. The ENS-PSL tool will not block cookies from these third-party sites. You should therefore refer to the terms of use and privacy policies of these services.
III. Contact the Personal Data Protection Officer
As a user of the site, you can:
• Exercise your right of access, to know the personal data that concerns you;
• Request the updating of your data, if they are inaccurate;
• Request the portability or deletion of your data;
• Request deletion of your account;
• Request the limitation of the processing of your data;
• You object, for legitimate reasons, to the processing of your data;
• Withdraw your consent to the processing of your data.
Furthermore, the user may at any time withdraw his consent for the processing that would be based on it, or request to no longer receive our communications relating to information, announcements, newsletters as well as invitations to events organized by the ENS-PSL and its partners.
For any information relating to the processing of your data or exercising your rights, you can contact the ENS-PSL data protection officer:
• By email to the following address: donnees.personnelles@ens.psl.eu ,
• By mail to the following address: ENS-PSL, General Directorate of Services - Data Protection Officer, 45 rue d'Ulm, 75230 Paris cedex 05
Proof of identity may be requested by ENS-PSL before responding to your request.
If you believe, after contacting us, that your Data Protection rights have not been respected, you can file a complaint online with the CNIL or by post: CNIL, 3 Place de Fontenoy, TSA 80715, 75334 Paris Cedex 07.
• Exercise your right of access, to know the personal data that concerns you;
• Request the updating of your data, if they are inaccurate;
• Request the portability or deletion of your data;
• Request deletion of your account;
• Request the limitation of the processing of your data;
• You object, for legitimate reasons, to the processing of your data;
• Withdraw your consent to the processing of your data.
Furthermore, the user may at any time withdraw his consent for the processing that would be based on it, or request to no longer receive our communications relating to information, announcements, newsletters as well as invitations to events organized by the ENS-PSL and its partners.
For any information relating to the processing of your data or exercising your rights, you can contact the ENS-PSL data protection officer:
• By email to the following address: donnees.personnelles@ens.psl.eu ,
• By mail to the following address: ENS-PSL, General Directorate of Services - Data Protection Officer, 45 rue d'Ulm, 75230 Paris cedex 05
Proof of identity may be requested by ENS-PSL before responding to your request.
If you believe, after contacting us, that your Data Protection rights have not been respected, you can file a complaint online with the CNIL or by post: CNIL, 3 Place de Fontenoy, TSA 80715, 75334 Paris Cedex 07.
